FAQ
   You are here: Home > FAQ     
   

INITIAL LETTER: ATHLETIC SCHEDULER, SCHOOL CALENDARS.

REFERRAL LETTER: ATHLETIC SCHEDULER, SCHOOL CALENDARS.

How to handle returned emails. ATHLETIC SCHEDULER, SCHOOL CALENDARS.

I am in charge of athletics. However, I am not familiar with an online athletic scheduler.
ANSWER FOR ATHLETIC DIRECTORS EXPLAINING WHY WOULD THEY NEED THE AS, WHAT IT'S FOR, ETC.

We are not interested, thank you for the offer.

We use Calendar Creator for our district calendar and I am very satisfied with it. Thank you. Ann

Our athletic conference does all the scheduling. Thanks!

Thanks for your interest in our school but our needs are currently being met regarding scheduling.

I would handle the athletic schedule and our vice principal would handle the school calender. Someone in the superintendents office would handle the district calender. At this time, I am very pleased with my athletic scheduler.

It is not a financial thing. I have spent a whole year getting our entire school scheduling to be done on one scheduling program. It was a struggle, but it is now operational and everyone likes it. If I switch programs, they will kill me.

Our athletic scheduling and calendar development programs work well. We have no need for your products. Thanks for your inquiry.

MACINTOSH
Kind of. As the all-around tech guy, most tasks seem to fall to me. Of course, your product would need to be looked at along with our Athletic Director & dist. secretary, too.
We are an all-macintosh enviornment, so any product we would even think about evaluating would have to work on the mac platform. Dave Huber

Already working with in-house program to accomplish that end. Thanks.

As District Director of Athletics I do all scheduling for our high school athletic teams and provide general supervision over the jr. high school athletic programs. With regard to non athletic programs our district already has a rather extensive on-line calendar and scheduling software program that is provided through our district Director of Technology and administered by our central administrative office. I don't think there would be any interest in looking at a different school or district calendar and generally I am satisfied with the way we currently handle scheduling of athletics.

Let`s talk. Can you call me at 493-6013? After 8:00 am is best. Pat
ATTENTION SALES TEAM:
BEFORE sending out the answer to the prospect
1)please click on SEND TO USER, so that you receive the Inquiry
2)then send your answer out to the prospect
3)Afterwards, (from your own e-mail account)forward the Inquiry to
Thanks!!!

Do we always have to ask for referred person's e-mail address?

Asking for referred contact's email address

I will foward this email to our AD. Thanks, Jackie Pons

I do all the athletic scheduling for not only my school, but for our whole conference!

I could also work with the school and district calendar at Westlake, but Dawn Henning does a lot of that. Let me know what you need! Thank!
Verne

SCHEDULE STAR
I currently use Schedule Star. Dr. Barbara Suelter, Superintendent, would evaluate an all events scheduler.
Mike Tracey
Athletic director
UTHS

Thanks for the information.
Tim Feigh
_____________________________
Dear Tim Feigh,
Thank you for your return email. Not everyone is polite enough to at least give a simple no. It was appreciated!

Do please reconsider as we gave out over $120,000 in Grants to schools last year...
-----------------------
I am the person to contact. We are not interested in the Athletic Scheduler or school calenders. We have a scheduling program that we are happy with and work with AWA for school calenders.Tim Feigh

NB: HE IS STILL ANSWERING AND BEING POLITE EVEN WHEN HE HAD ALREADY SAID NO.

PRICIPAL asking for more info (not an Athletic Director)

I am in charge of scheduling. Kim Kolze is in charge of activities. We work together to compete a schedule but Kim is in charge of our school calender. Thanks.. Gene

Bob Murley is the AD, but not much of a computer user

I visited the rSchool web site and have some basic information. Do you have information that you can email me and the associated costs?
Sincerely,
Pat

LEAGUE MINDER I already set it up through Leagueminder.com.
Best,
Eric

PONTEM ALL STAR SCHEDULER we just purchased the Pontem All-Star Scheduler last year. I am very happy with it so far and am not looking for another software. The Pontem All-Star Scheduler includes many special features including an athletic calendar. Ros Richardson

We use schedule star and yes it is online... are you a new company?
Jody

I currently work with schedule star as my athletic scheduling program. I am not interested in a different one.
As for the school calendar, I don't know what we use. Rachel Jendras Athletic Director

Why don't you contact me after April 5th and then we will know whether or not we even have a tech BUDGETto play with? Dave

We're not large enough to make such a scheduler necessary. Thank you for your interest. John

Vaughn is a special needs High School and participates in Special Olympics only

I would like to review a copy of your demo, please.

We are a small elementary district. We do not have an AD. I do see the benefit of this calendar program, but I do not believe it is cost effective for our small district.

I do all the scheduling for MVK and usually just use a spreadsheet.

I do the scheduling as far as athletics, but Pam Wood/and or Andy Larson would maybe be the one to contact about the district calendar.

division of labor between the school calendar and the athletic calendar I am probably the one who would deal with athletic schedules. District and school calendar would probably work through our technology coordinator, Mary Ann Nannen.

I am the Athletic Director that schedules all athletic contests, officials, buses, and workers for these contests. Brad Detering is the principal that would complete the school calendar and other school activities.

Cornell H.S. is a deactivated high school district* that tuitions all of the students to Flanagan CUSD in Flanagan Illinois. Jim

* deactivated means that it is no longer operational and they pay this other school district instead

I need a new gym - any grants for a new gym?, Jim
_______
From Cora: is there any area where our Grants could help?

It would be our athletic director but he is retiring and we are in the process of hiring a new one.

I have looked at league minder and pontem and felt both were more than I wanted to spend as it would be a direct cost to me.

I am retiring in two years. Maybe the new person would like to change - but I am set!

"That would be me."

(very short answer, not inviting to call him nor to send him more info)

Let me throw it past my Athletic Office. I'll let them investigate with you and then they'll come back around to me if there's something to discuss further. Thanks. John

we are a K-8 district of 204 students. We would need to probably be within a consortium concept to make something like this financially for us!!! Thanks, Bob A.
i.e., VERY SMALL K-8 DISTRICT, NO MONEY

We only have middle school basket ball for an athletic program. If this is truly a complete school and district calendar, I would be the person who would evaluate it. If it is only for athletics, our coaches would need to be involved.

NOTE: his response was 1 paragraph, trying to resolve 1 question. Our response should answer "that" question and move onto the demo.

I am and why would we be interested? Jeff

I have no idea because we have both of those at this time and we are pleased with them.

That would be me. What are the costs? Right now I am out on medical leave. We are looking fir a prigram that will also use to publish the calendar on our website as well as priniting paper calendars. Julie Woods

Check back later as we are in the process of hiring a new Activities Dirctor.

1) Jim (Ppal) refers us to Jody (AD).
2) Jody finds out about us, but she's not interested on the Athletic Scheduler

3)We ask who does the School Calendar

4) Jody refers us back to Jim.

As Athletic Director I don't have ANY schedulers right now. I looked into one a few years ago (Schedule Star - I think), but I never had time to actually sit down and try to figure it out and it was only a month free trial, so needless to say, I have nothing on the computer and I do everything by hand and pencil/paper.

As far as contacting someone from the school, our computer technology person is Tom Davis. He is the one that actually puts our schedules/lunch menu's etc... on our school website. His email address is .... Our Prinicipal is Andy Larson and his address is ... And our secretary is Pam Wood and her email address is ...

Let me know if you need anything else.
Lori

We don't have any athletics here, Cora. We're get new students each quarter so our school population is always changing. I'm not sure we could use your calendar format. But, thank you.

That would probably be me. If there is a commitment of time to look at and evaluate, this would not be a good time to do that and I would not be interested. SAM TVRDIK

Each school does their own scheduling. We assign 1 or 2 sports to each school for conference scheduling.

Please mail me information

We already use School Calendar Company for our athletic schedules and they are put on our web site by our tech director - Pam Van Blaricon. I assume she would be the person to talk to about district wide calendar. go

I would like to look at what your grants are specifically asking for to see how they would fit with our district direction document. I am sure that we would have a technology need that would fit your grants specifications.

Matt Lies has actually assumed the role of A.D. although on paper I am. I have forwarded this email to him. If he is interested he will let you know.

Thank you.

Darlene

Cora,

Please help me and explain exactly what it is you are wanting, and what is this for? What group is doing this? Why? Those kinds of things would help me out.

Thanks,

Mitch Wachs

I would not be the person to contact for items regarding the Middle School Activities Calendar -- that would be Ken Foster the Middle School AD. I deal with the High School Calendar and the District Wide Calendar which encompasses all items.

Yes, as the athletic director I am in charge of the athletic schedules for our school. Could you give me some more information as to what your program can offer us? I would appreciate it.

If you would prefer coming in for a demonstration, I have some time next week that I could allow for you to come in. Just let me know what dates and times that you have available.

Hi Cora,
I am the athletic director at Bay Lane, so if you think this would be specific to my building, I would love to talk. If you think it would be more beneficial at a district level, than our district athletic director would be the person to chat with. His name is Scott Kugi (262-679-2300).
Take care,
Bob

Hi Cora, Our headmaster her at Fox River Country Day, John Friborg, forwarded your email conversation to our athletic department. Like he said we are too small to really get much use out of a program like yours although since we are expecting a certain amount of growth over the next few years we will keep you in mind. You asked if there was anything else that your grants could help us with, and not knowing what these grants are set aside for I would say that our biggest need as an athletic department is in equipment. So if there is anything that could help us there we would love to hear more about it, but if not I can say that we are glad to have you on our radar screen and if your service ever seems to be something that would fit for our school we will look you up. Thank you so much for the offer, Reid Charlston

Our administrators meet for the Northwest District and we co-ordinate a common calendar for our schools. Thank you, Mr. Fox

Please remove me and the district from your list. If we ever evaluate the needs of the district to include an auto scheduler, I will keep your email on file and contact you.
Bradford G. Saron

Our schedules are currently posted on a web site: School center.com
Thanks
Mary Jo
Athletic Secretary

Is this something our school is doing all ready?? I am not aware of this.
Please explain, if you could.
Randy

Mr. Bud Mayo
However; we do not have a VHSL program. Currently our field has been dedicate to Parks and Recreation for a Little League team. We do not have a gymnasium. Would you be interested in getting us a gym?

Beverly R. Wilson
Principal

In this case the query is signed by a principal and so she decides on the budget, therefore the change in the answer.

I am no longer at Palmetto Elementary School...

Dear Barry Kamrath,
Is there any other area where our Grants can help?
Best,
Cora

You now have my attention. Talk to me about the $....

We have Schedule Nowmand and we're paid up through the next two years

DYNACAL

We are currently using Dynacal services are are pretty happy with their product.



Good morning, Ms. Andrews. I am the facility scheduler for Mason City Schools, but I'm not sure that I have what you want. I reserve facilities for athletic events - but our Athletic Dept uses a national program called "Schedule Star" to post athletic events on line. Our district calendar is posted on line - but unfortunately I am not connected to it so it may be outdated within a few minutes of when it is posted.

We have just purchased an internet program for the next year that we have not implemented yet. It is School Dude and is internet based.

Does this answer any questions - if not, how may I help you?

Debbie

We are closing at the end of the year!

We have schedulestartNOW. Also...it syncs with Dynacal...which is what our school uses as a school calendar.

In the past we have tried to do things district wide for our high and Middle Schools. Is your software able to allow 3 or more schools to schedule on the same software independently and then while maintaining their independent schedules allow for a combined schedule for the district? Ed Zink is our Athletic Director at the High school, Joe Johnson and Dave Meckstroth is our MS coordinators. We presently use Schedule Star and we are fairly pleased with it.
Denton

Cora- I will say you are persistant!
Five of our eight county ADs use Schedule Star on the web. The other three will be using it next year.
Human nature being what it is, you will not be able to change the five who have been using it for several years- they/we have two much time invested in it. If the shoe were on the other foot, you would not want us dropping you going to another product.
If you have information that you can send me, I will be glad to take a look but please understand that Schedule Star seems to be providing what we need.
Thank you

Yes.

From what I have seen of the scheduler, it is an on-line scheduler. I would not be interested in that. I would be interested in software that was LAN based with the capability to be updated by the administrator anywhere via the Internet. I am not a "lover" of Internet based programs.

I would be if speed was not an issue, but until it is not, that is where I stand.

Thanks,

Yes. We are currently using Dynacal services are are pretty happy with their product.

The Peachtree MS School and District Calendar is a calendaring system is called "WebEvent View" which the DeKalb County School purchased and is currently being utilized by all Local School and a few Departments. Since we currently own this product, I am uncertain as to how an evaluation of the product could help. Craig

We currently use Schedule Star in the league. It sounds like this would be a duplication of computer programs, is this the case? Jeff Moore
NOTE: By duplicate of computer programs, he means that AS is very similar to Schedule Star so it would be redundant to buy it.

From what I have seen on the websites listed below, the program we are currently using is much better.
Thank you for your time.
Chas DeWitt

Did our district approach you about this or where is this request coming from?

How did you get my email from?

From what I have seen on the websites listed below, the program we are currently using is much better.. Chas DeWitt

Q: Out of curiosity which scheduling program are you using? Is it online, real time?

A:Yes. It is esitetrak.

Cora
I guess it would be myself. You know that almost everyone uses a product called schedule star. Would this be a product that is in competition with it? I would be willing to help out but need a little more info.
Thanks
Bob

Yes, I am very interested in your grant opportunities. We could use assistance in working one on one with our students to make connections for job shadow and internship opportunities...

In person and you need to schedule via my secretary.































 
 
INITIAL LETTER: ATHLETIC SCHEDULER, SCHOOL CALENDARS.

Dear ______________,


Could you tell me who would we work with in _____________________ (School)
that would evaluate an Online Athletic Scheduler which is also a complete School and District Calendar? We do have Grants to help subsidize the costs.


Cora Andrews

www.eProfessionalAssoc.org

www.rSchoolToday.com



952-960-4999

To be removed please email

 
 
REFERRAL LETTER: ATHLETIC SCHEDULER, SCHOOL CALENDARS.

Dear ________,


________ has referred me to you.


Are you the correct person at _________ (School) to communicate with regarding the evaluation of an Online Athletic Scheduler which is also a complete School and District Calendar?


Best regards,


Cora Andrews

www.eProfessionalAssoc.org

www.rSchoolToday.com

952-960-4999



To be removed please email

 
 
How to handle returned emails.
ATHLETIC SCHEDULER, SCHOOL CALENDARS.

We are sending emails to Athletic Director and to Principal. In case we do not have email for either of these persons, we are sending email to other person, e.g. teacher, assistant principal (A and B columns in the IL file).



When letter returns, find the school by that returned email and check the school website if an email address of the Principal/ADirector did not change.


In case there's a new email address and/or school has new Ppal/AD,
please UPDATE our database(enter email address and the name of the Ppal/AD in appropriate cell in the file, enter the date of updating and mark the updated school in red colour).


In that case we will have our school database updated. (Just a short checking of school website regarding email address of the Principal).



Also you have to send our INITIAL LETTER to the new email address (NOT forwarding).


In case you find the same "returned" email address in school website, send our INITIAL LETTER to OTHER person from that school - e.g. to secretary, assistant principal or teacher, in case you find email addresses for these persons for that school in our file.



NOTE: you have to send initial letter in “New/Forward field”








 
 
I am in charge of athletics. However, I am not familiar with an online athletic scheduler.

ANSWER FOR ATHLETIC DIRECTORS EXPLAINING WHY WOULD THEY NEED THE AS, WHAT IT'S FOR, ETC.


Dear Tammie,


Thanks for getting back to me.


The idea really is very simple, when Athletic Directors are assigned the
part of the schedule (for instance Volley Ball) that they are responsible
for, then they develop it right into a calendar that is online, and able to
immediately have other ADs review their proposed schedule ... compare it to
other AD's schedules that are using the same gym facilities, and so forth.
This planning part saves drive times, faxes, HUGE amounts of paper, and so
forth.


Then, when all the AD's have approved the schedule, each school gets an
Online Calendar where "their" schedules appear. The school calendar can also
be used for putting other events in it (at that school) and has the ability
for any student/parent/teacher/administrator to "see" the calendar with just "basketball" or some other activity displayed.


Of course a parent loves this part, because they can include all of their
student's activities and then hit the Print key and instantly know what the
taxi schedule needs to be (and post it on the refridgerator door).


Some places in the country are hit by weather problems (hurricanes or snow
or rain) that cause the need for notifying everyone of a school closure or a cancellation of an away game, etc. The Online scheduler makes it very easy for everyone to check and also see when something has been rescheduled, Instantly.


Hope this gives you enough of an idea, that I could schedule a demonstration
and get you lots of recommendations from schools that are currently using
this technology to cut administrative costs and time.


Best regards,


Cora


PS. The security is VERY good, and the ease of using is for NON technical
people (like most of us).

 
 
We are not interested, thank you for the offer.



Dear Ron,


Thank you for your return email. Not everyone is polite enough to at least give a simple no. It was appreciated!


Do please reconsider as we gave out over $120,000 in Grants to schools last year and do really want to help. If a school or conference does not have the budget, then the Grant will cover it 100%. We know that this will save a tremendous amount of administrative work.


Best regards,


Cora

 
 
We use Calendar Creator for our district calendar and I am very satisfied with it. Thank you. Ann



Dear Ann,



Thank you for your response, it was appreciated!



Are you referring to the Broderbund product? Might I be a little nosey and find out how inter-related the District Calendar is with the schools calendars and the athletic conference calendar?



Best regards,


Cora

 
 
Our athletic conference does all the scheduling. Thanks!




Hi Terry,



Thanks for this information. Which Athletic Conference are you part of?



Best regards,



Cora

 
 
Thanks for your interest in our school but our needs are currently being met regarding scheduling.




Dear Sue,


Wonderful, is there any area where our Grants could help?


Best regards,


Cora

 
 
I would handle the athletic schedule and our vice principal would handle the school calender. Someone in the superintendents office would handle the district calender. At this time, I am very pleased with my athletic scheduler.



Dear Doug,



Great, thanks for this information!



Are you using a scheduler which is online, or are you using something that is local on your pc? Are the 3 calendars linked into a single presentation?



Best regards,



Cora

 
 
It is not a financial thing. I have spent a whole year getting our entire school scheduling to be done on one scheduling program. It was a struggle, but it is now operational and everyone likes it. If I switch programs, they will kill me.




Dear Brian,


Yes, I can well understand how tar and feathers that might become your new clothes!!


Well, let's explore some other possibilities then! Some of the "scheduling" programs out there don't do certain things which are desirable.

For instance, some of them are not online (real time changes instantly posted everywhere). Some of them don't integrate with the existing school or district calendar and when this happens it is difficult to spot conflicts on the facility scheduling side of the equation.

We do have solutions (outside of the scheduling programs) to handle these, this might be something to explore.

When would be a convenient time to discuss these?



Best regards,


Cora

 
 
Our athletic scheduling and calendar development programs work well.
We have no need for your products. Thanks for your inquiry.



Dear Dan,


Wonderful of you to at least send me a simple "no". I can't tell you how much this courtesy is appreciated.


Understand about not "fixing" something that ain't broken! Out of curiosity which scheduling program are you using? Is it online, real time?


Best regards,


Cora

 
 
MACINTOSH

Kind of. As the all-around tech guy, most tasks seem to fall to me. Of course, your product would need to be looked at along with our Athletic Director & dist. secretary, too.


We are an all-macintosh enviornment, so any product we would even think about evaluating would have to work on the mac platform. Dave Huber



Great Dave,


Ah, the tech problems roll down hill and end up on your plate! I guess you'll never run out of work with that responsibility.


Yes, many of our schools are Mac schools and we've had to do a lot of testing for that environment. Actually, we go a long ways back when all schools were Mac and actually received an award for the first in-depth "virtual" school from the Smithsonian Institute (innovative application of technology in education).



How do you think it would be best to proceed? First do a demonstration with you and get you schools to speak with that are using these solutions?
Or arrange a meeting time when we can do a telephone conference (when you three are in front of a Mac) and do a group demo?


Best regards,


Cora

 
 
Already working with in-house program to accomplish that end. Thanks.



Dear Al,



Thanks for your quick note. It was greatly appreciated!



Are you the Athletic Director at your school?



Best regards,



Cora

 
 
As District Director of Athletics I do all scheduling for our high school athletic teams and provide general supervision over the jr. high school athletic programs.

With regard to non athletic programs our district already has a rather extensive on-line calendar and scheduling software program that is provided through our district Director of Technology and administered by our central administrative office. I don't think there would be any interest in looking at a different school or district calendar and generally I am satisfied with the way we currently handle scheduling of athletics.



Dear Bob,



Thank you for this simple and forthright answer. It was greatly appreciated.



May I ask what you are using to do your Athletic Scheduling in your Conference?



Best regards,


Cora

 
 
Let`s talk. Can you call me at 493-6013? After 8:00 am is best. Pat


ATTENTION SALES TEAM:

BEFORE sending out the answer to the prospect
1)please click on SEND TO USER, so that you receive the Inquiry
2)then send your answer out to the prospect
3)Afterwards, (from your own e-mail account)forward the Inquiry to

Thanks!!!


Hi ______,



Great. I will have a Product Manager contact you shortly (I handle email communications).



Best,



Cora

 
 
Do we always have to ask for referred person's e-mail address?




Sometimes there is no need to ask for an email address:


1) when the e-mail address of the referred person is on CC field

2) when we find e-mail address of the referred person in our files

3)when we find the referred person's e-mail address on school website.


BUT, if we do not find it as mentioned above, then email address is not always evident, because there can be 10 Susannas with last name that begins with C in the same district.



Also, there may be Susan, Susanna or Sue, William or Bill, Margaret or Peggy, Edward or Ed, etc.



When we are answering letters and when we are collecting emails, we are NEVER guessing for an email address. We are just finding it in school, distric website.



So, when referred to other person, please check check our files or the school website for an email address and in case you do not find it, please ask to provide it.



There are districts that have 50 schools and each of that schools has staff that may have the same names and surnames, so there is a possibility to disturb inappropriate person.

 
 
Asking for referred contact's email address
 Dear Jane,


Thanks for this information.


Could you please tell me what the email address for John Harro is, and we'll provide the information to him for the school.


Thank you.


Best regards,


Cora


OR


Thank you very much for your e-mail response.
Would you be so kind as to provide me with ____________'s email address, and we'll send the information to him for the school.



 
 
I will foward this email to our AD.
Thanks, Jackie Pons





Dear Jackie Pons,


Thank you very much for your help.
Looking forward to hearing from you.


Best,


Cora

 
 
I do all the athletic scheduling for not only my school, but for our whole conference!


I could also work with the school and district calendar at Westlake, but Dawn Henning does a lot of that. Let me know what you need! Thank!
Verne

Verne,



Great, then you're the "Man!".


When is a good time to work with you to show you a telephone demo, to find out about how we can help your school with our technology and grantss?


Best regards,


Cora

 
 
SCHEDULE STAR

I currently use Schedule Star. Dr. Barbara Suelter, Superintendent, would evaluate an all events scheduler.

Mike Tracey

Athletic director

UTHS



Dear Mike,


GREAT! Thanks for your quick response.
Please recommend how we should proceed...


1. I know that Schedule Star does not integrate with your existing school calendar but requires that everyone goes to the HighSchoolSport.net


2. I suspect that the process of Schedule Star is perfect for a single department but lacks some key features for collaboration across a Conference.



3. Without the integration with the existing school calendar, facility scheduling can also become a hidden problem.


4. The rSchoolStore integration capabilities for Activities Fees online payment is saving lots of time to ADs using our scheduler.

Knowing that the Grant is available so that money should NOT be a problem, it starts to come down to a question of learning a new piece of software (ugh, the pain of it). BUT if the result is worth the effort, it is worth considering.


Would see a quick telephone demo be okay to arrange?





Best regards,


Cora

 
 
Thanks for the information.
Tim Feigh


_____________________________

Dear Tim Feigh,

Thank you for your return email. Not everyone is polite enough to at least give a simple no. It was appreciated!


Do please reconsider as we gave out over $120,000 in Grants to schools last year...

-----------------------

I am the person to contact. We are not interested in the Athletic Scheduler or school calenders. We have a scheduling program that we are happy with and work with AWA for school calenders.Tim Feigh




NB: HE IS STILL ANSWERING AND BEING POLITE EVEN WHEN HE HAD ALREADY SAID NO.


Sure Tim,

Best of luck.

Cora


PS: when you're ready to reduce time by having something that is integrated between them AND has huge time savings features to streamline the data entry process for new schedules, keep me in mind ... the Grant will still be available

 
 
PRICIPAL asking for more info (not an Athletic Director)

Dear Marilyn Stronjny


Thanks for getting back to me.
The Grant process is very simple, we work with someone on your staff to determine how useful this might be, then if it is useful, the Grant is issued to cover whatever you determine it needs to cover and you begin to use the application. We have hundreds of schools that have received Grants and are happy to provide lots of references.


Best regards,


Cora



 
 
I am in charge of scheduling. Kim Kolze is in charge of activities. We
work together to compete a schedule but Kim is in charge of our school
calender. Thanks.. Gene





Hi Gene,


Great, so maybe both of you ought to see how this integrates and shortens both steps?


Would there be a possibility of at least showing one of you how this works via a telephone demonstration?


Best,
Cora

 
 
Bob Murley is the AD, but not much of a computer user

Hi Nancy,



Understand, so maybe I should speak with Bob on the telephone and maybe he could recommend someone in their Athletic Conference?


Best,


Cora

 
 
I visited the rSchool web site and have some basic information. Do you have information that you can email me and the associated costs?

Sincerely,

Pat



Dear Pat,


I can send you mounds of benefits/features but at some point they won't make much sense unless I can show you the screens.


Ideally, I'd set up a convenient time to you, and do an online-telephone demo.
Your choice.



As far as costs, the Grant will handle anything that is outside of your budget. It is pretty simple on that side. We are here to help.


Best,


Cora

 
 
LEAGUE MINDER
I already set it up through Leagueminder.com.
Best,
Eric






Hi Eric,


Thanks for the information.


Yes, League Minder has a good product with only a few problems like the Calendar NOT looking like your school, but rather it is the same for all schools.


If this or any other deficiency becomes an issue, do let us know.


Best regards,


Cora

 
 
PONTEM ALL STAR SCHEDULER
we just purchased the Pontem All-Star Scheduler last year. I am very happy with it so far and am not looking for another software. The Pontem All-Star Scheduler includes many special features including an athletic calendar.
Ros Richardson



Dear Ros,



Thank you ever so much for responding and the indepth data you provided was perfect.


I went to the Pontem website and eagerly read about their product but was dismayed to see that this is a whole generation behind the leaders. You see, most athletic conferences need to coordinate between many schools and to produce schedules that then have to be emailed or posted somewhere and down loaded, for review, still leaves a huge part of the process in a "slow" mode. The new generation of schedulers are real time, online systems, with all of the features listed in the Pontem website and many more for yet again increasing the efficiency.



Obviously the Grant can handle any monitary considerations so the real question is whether there is enough reason to even consider learning anything new. What I'd love to do, is at least get you a chance to see the newest generation in online, real time scheduling that fully integrate with such things as the school calendar and facility scheduling, and more. Just tell me to limit the demo to 15 minutes, so you are at least aware of what's going on in the front lines.


Best regards,


Cora

 
 
We use schedule star and yes it is online... are you a new company?

Jody

Hi Jody,


Thanks for this information!


Yes I am aware of Schedule Star and Schedule Star Now, which is an online version. They are very new to online applications and as such are missing many features that would integrate the Athletic Schedule with the rest of the School's Calendar.



As far as us, we have a history of doing one of the earliest Virtual Schools on the web and received an award for it from the Smithsonian Institute in 1998 for Innovative Use of Technology in Education. Today we have schools that are exceeding a million hits per month on their school website.



Last year we gave out over $120,000 worth of Grants to schools and are always looking for ways to help. We actually have quite a number of web based applications to help schools with.



Always looking to help.


Best,


Cora

www.eProfessionalAssoc.org

www.rSchoolToday.com

 
 
I currently work with schedule star as my athletic scheduling program.
I am not interested in a different one.
As for the school calendar, I don't know what we use.

Rachel Jendras
Athletic Director

Hi Rachel,


Thank you for this information and I'm glad you are using something you like. Are you working with Schedule Star or Schedule Star "Now"? It appears that Schedule Star has a web based version but is still using the same Website for all schools and the calendar does not integrate with the school's calendar (HighSchoolSports.net).



I do appreciate that any "new" application takes an effort to learn, but when and if you want integration to show parents and students everything happening (also helps with catching conflicts), do let me know.



Who would I speak with, in regards to the school calendar?



Best regards,



Cora

 
 
Why don't you contact me after April 5th and then we will know whether or not we even have a tech BUDGETto play with? Dave

Dear Dave,



Please do not consider it necessary to have a budget. That is what the Grant is all about. If necessary, the Grant can cover 100% of the costs involved.



Best regards,



Cora

 
 
We're not large enough to make such a scheduler necessary. Thank you for your interest. John




Dear John,


Is there something else that our Grants could help your school with?


Best,


Cora

 
 
Vaughn is a special needs High School and participates in Special Olympics only



Understand and thanks very much for this information.


Best,

Cora

 
 
I would like to review a copy of your demo, please.



Dear Jamie,


I can send you a link to a test site with some detailed instructions (we don't have a simplified demo site that hand holds one), or better yet I could arrange for a quick telephone demo to walk you through then leave you with a test site to play with? Since this is all Online, it is pretty simple to do.



Best,


Cora

 
 
We are a small elementary district. We do not have an AD. I do see the benefit of this calendar program, but I do not believe it is cost effective for our small district.



Dear Pat,



Understand ... hardly an athletic schedule needed there.



What I would like to do though is work with you on school calendars ... perhaps
one that rolls down to each school from the District? All the benefits of the Athletic Scheduler but only needed for local school activities and a normal district calendar.



Please don't have any consideration on the economics, that is what our Grants are for.



Best,



Cora

 
 
I do all the scheduling for MVK and usually just use a spreadsheet.

Hi Deb,



Understand, so when you put it on the school website, it is a list. Correct?



It sounds like you don't need an athletic scheduler, but what might be good is a complete school Calendar that makes it real easy to maintain (especially repetitive
events) and would display on your existing School Website but would be quite elegant!



Could I arrange to show this to you?



Best regards,



Cora

 
 
I do the scheduling as far as athletics, but Pam Wood/and or Andy Larson would maybe be the one to contact about the district calendar.



Dear Lori,



Great, thanks for this information!



Are you using a scheduler which is online, or are you using something that is local on your pc? Are the District and School and Athletic calendars linked into a single Calendar for the parents and students?



How would I go about contacting Pam and/or Andy? Do you happen to have their email addresses?



Best regards,



Cora

 
 
division of labor between the school calendar and the athletic calendar
I am probably the one who would deal with athletic schedules. District and school calendar would probably work through our technology coordinator, Mary Ann Nannen.

Dear Craig,



Thanks for your response. We often run across schools that have a division of labor between the school calendar and the athletic calendar. What we'd suggest is that we arrange for a conference call to show both or you together how we integrate the two and how each is greatly aided by features that greatly speed up the whole process.



You see, the simplicity is this, when a parent goes to view their child's school calendar, they need to be able to know everything so that they are not confusing a PTA meeting with a basketball game, not having conflicts in schedules between two children in the same school, etc.



Additionally, conflicts in the use of facilities or start and stop times between athletic schedules and non athletic schedules will be more quickly noticed even by teachers and administrators.(we do have an optional fully integrated facility scheduler and community/adult education applications)


How does a conference call sound?


Best regards,


Cora


 
 
I am the Athletic Director that schedules all athletic contests, officials, buses, and workers for these contests. Brad Detering is the principal that would complete the school calendar and other school activities.



Hi Scott,



Thanks for this information. Would it be convenient to get both you and Brad together to see a 10 minute demo (telephone conference)?



The integration of the two calendars can be shown pretty quickly and the speed of populating atheltic events and re-occuring monthly events, will be well worth seeing.



From there (after Brad has left), seeing such things as -paperless game and officials contracts!!! Our AD's (athletic Directors) LOVE this feature.


-Being able to email schedules, rosters, scores to anyone you want.


-Auto-generating Pay vouchers for event fees and officials fees and emailing these to the business office - no paper.


-Conference wide collaboration features.



Best regards,


Cora

 
 
Cornell H.S. is a deactivated high school district* that tuitions all of the students to Flanagan CUSD in Flanagan Illinois. Jim



* deactivated means that it is no longer operational and they pay this other school district instead



Hi Jim,



Wow, okay who would you suggest I contact over at the Flanagan CUSD?



Best,


Cora


 
 
I need a new gym - any grants for a new gym?, Jim

_______

From Cora: is there any area where our Grants could help?




Not directly, but if we could save lots of administrative costs in the school, would they apply the savings towards your new gym?


 
 
It would be our athletic director but he is retiring and we are in the process of hiring a new one.



Dear Joann,



Thanks very much for this information.

Does the AD do the School Calendar also?



Best,


Cora

 
 
I have looked at league minder and pontem and felt both were more than I wanted to spend as it would be a direct cost to me.



Jim,



Oh my! Jim, do they make you personally pay for these type of items or your department budget? In either case, please don't worry about a budget since if there is no money available the Grant can cover 100%.



We just know that the administrative time savings is terrific!!!



When is a good time to get you started?



Best regards,


Cora

 
 
I am retiring in two years. Maybe the new person would like to change - but I am set!



Hi Jody,



Two years to go! That's great. No reason to have to learn something new.



Who does the school calendar?



Best,



Cora

 
 
"That would be me."



(very short answer, not inviting to call him nor to send him more info)


Hi Kenneth,



Thanks for getting back to me.



I'd like to arrange to demonstrate to you by phone our Online Athletic Scheduler- School/District calendar. When might be a good time to do that?



(by the way, the Grant process is very short)




Best,




Cora

 
 
Let me throw it past my Athletic Office. I'll let them investigate with you and then they'll come back around to me if there's something to discuss further.
Thanks. John



Perfect John!



Who in the athletic department should I speak with?



Best,



Cora

www.eProfessionalAssoc.org

www.rSchoolToday.com
 
 
we are a K-8 district of 204 students. We would need to probably be within a consortium concept to make something like this financially for us!!! Thanks, Bob A.

i.e., VERY SMALL K-8 DISTRICT, NO MONEY



Dear Bob,



Thanks for getting back to me.



I understand about your concern on the financiability of this project.
Please note that the grant process is very simple, we work with you or someone on your staff to determine how useful this might be, then if it is useful, the Grant is issued to cover whatever you determine it needs to cover and you begin using the application. We have hundreds of schools that have received Grants (more than $120,000) and are happy to provide lots of references.



It may be that what you would use this scheduling Calendar for, won't be as large of an application as a whole Athletic Conference, so it may be more appropriate to utilize our regular Calendar ... which still has many planning features.

We can review the two and see what fits best.



Please let me know when it is a good time to show you a demo over the phone.



I look forward to hearing back from you.



Best regards,


Cora

 
 
We only have middle school basket ball for an athletic program. If this is truly a complete school and district calendar, I would be the person who would evaluate it. If it is only for athletics, our coaches would need to be involved.


NOTE: his response was 1 paragraph, trying to resolve 1 question. Our response should answer "that" question and move onto the demo.

Dear Dr. Marvin Dick,



This is a School and District Calendar, and also an Athletic Scheduler, a complete solution across all three.



Let's have you observe a quick demo, via a conference call, and let you decide how to proceed from there.



(the Grant process is exceedingly simple)



Best regards,



Cora

 
 
I am and why would we be interested?
Jeff



Hi Jeff,



Great question. I can certainly arrange a demo and see if it is of interest?



As far as costs, the Grant will handle anything that is outside of your budget. It is pretty simple on that side. We are here to help.



Best,



Cora

 
 
I have no idea because we have both of those at this time and we are pleased with them.



Hi Don,



Great. May I presume that they are integrated and don't require separate calendars or require someone to leave the school website to see either of them?



The only reason I ask is because the Grant may well help upgrade what you are doing to the latest generation.



Best,



Cora

 
 
That would be me. What are the costs? Right now I am out on medical leave.
We are looking fir a prigram that will also use to publish the calendar on our website as well as priniting paper calendars.
Julie Woods



Hi Julie,



Hope the "medical" condition abates quickly for you.



Otherwise, I think you'll need to see this because it is probably 1-2 generations ahead of your wish list.



Should I check back in a week to see how your body condition is coming. Ideally, we'd just schedule a conference call and take 15 minutes to walk you through it.



Best,


Cora

 
 
Check back later as we are in the process of hiring a new Activities Dirctor.



Hi Larry,



Shall do. Will 1 month be enough time?



Cora

 
 
1) Jim (Ppal) refers us to Jody (AD).

2) Jody finds out about us, but she's not interested on the Athletic Scheduler


3)We ask who does the School Calendar


4) Jody refers us back to Jim.




Reply To: Thanks Jody!


_____________



Forward to:



Dear Jim Jennings,



Jody suggested that you are the person that does the school calendar. Since we are offering Grants to help schools with web applications, I thought it best to at least see if there is some way that we can help you.



I've included the prior emails with Jody, so that you can read a little more before deciding if you'd like us to give a call, show you a demo, speak to you about other applications that are needed, etc.



Best regards,



Cora

 
 
As Athletic Director I don't have ANY schedulers right now. I looked into one a few years ago (Schedule Star - I think), but I never had time to actually sit down and try to figure it out and it was only a month free trial, so needless to say, I have nothing on the computer and I do everything by hand and pencil/paper.



As far as contacting someone from the school, our computer technology person
is Tom Davis. He is the one that actually puts our schedules/lunch menu's etc... on our school website. His email address is .... Our Prinicipal is Andy Larson and his address is ... And our secretary is Pam Wood and her email address is ...


Let me know if you need anything else.

Lori




Hi Lori,



Well, it sounds like our Grant could come in useful. What I'll do is contact the other persons you mentioned below and see about scheduling a conference call with several of you simultaneously.



Best,

Cora


-------------------------------------



REMEMBER TO INCLUDE LORI'S ADDRESS IN FORWARD EMAIL.





Dear (Tom/Andy/Pam),



I was corresponding with Lori Archer about providing a Grant to help with a school Calendar that not only helped to do scheduling of athletics but also integrates all of the school activities, makes it easy for a parent to print off "just" their students activities, and so forth.



Could I invite at least 1 of you to join Lori in a conference call, so that I can demonstrate how this would all work, and be a part of your existing school website?



Best regards,



Cora Andrews

 
 
We don't have any athletics here, Cora. We're get new students each quarter so our school population is always changing. I'm not sure we could use your calendar format. But, thank you.



Dear Kari,



You sound like you have a very unusual school. Do the parents and students get involved with activities within the school, or is it pretty much reduced to classes?



The only reason I am asking this last question, is that the Grant can be applied to other web applications that might be more appropriate for Expo High School.



Best regards,



Cora

 
 
That would probably be me. If there is a commitment of time to look at and evaluate, this would not be a good time to do that and I would not be interested. SAM TVRDIK



Sam,



As of this point in time, there is no time limit to the the Grant for Prairie Valley High School. Just suggest a better time and the 15 minute telephone evaluation can be put off until then.



Best regards,


Cora

 
 
Each school does their own scheduling. We assign 1 or 2 sports to each school for conference scheduling.




Hi Frank,



Great. May I presume that they are integrated and don't require separate calendars or require someone to leave the school website to see either of them?



The only reason I ask is because the Grant may well help upgrade what you are doing to the latest generation.



Best,



Cora

 
 
Please mail me information


Dear ______________,


We are pretty much of a paperless organization. If it is okay with you, let's please continue a bit more via email.


The idea really is very simple, when Athletic Directors are assigned the part of the schedule (for instance Volley Ball) that they are responsible for, then they develop it right into a calendar that is online, and able to immediately have other ADs review their proposed schedule ... compare it to other AD's schedules that are using the same gym facilities, and so forth. This planning part saves drive times, faxes, HUGE amounts of paper, and so forth.



Then, when all the AD's have approved the schedule, each school gets an Online Calendar where "their" schedules appear. The school calendar can also be used for putting other events in it (at that school) and has the ability for any student/parent/teacher/administrator to "see" the calendar with just "basketball" or some other activity displayed.



Of course a parent loves this part, because they can include all of their student's activities and then hit the Print key and instantly know what the taxi schedule needs to be (and post it on the refridgerator door).



Some places in the country are hit by weather problems (hurricanes or snow or rain) that cause the need for notifying everyone of a school closure or a cancellation of an away game, etc. The Online scheduler makes it very easy for everyone to check and also see when something has been rescheduled, Instantly.



Hope this gives you enough of an idea, that I could schedule a demonstration and get you lots of recommendations from schools that are currently using this technology to cut administrative costs and time.



Best regards,



Cora

 
 
We already use School Calendar Company for our athletic schedules and they
are put on our web site by our tech director - Pam Van Blaricon. I assume
she would be the person to talk to about district wide calendar.

go




Hi Gary,




Thanks for this information. Yes! this is really quite interesting. I wonder
if we should be looking at partnering with School Calendar Company because
it appears that they do the "paper" part, while we have a complete Online
School Calendar that integrates everything ... athletics, with other
activities, etc.




The real valuable part is the ability to plan a whole Athletic Conference
... and really cut back on the time and expense that it takes (conference
wide).




Is there an athletics director that works with the other schools to scheduleathletic events?




(I will get over to Pam to see if our Grant can also help her.)




Best regards,


Cora






(then write a referral letter to Pam, referencing Gary ... etc.)

 
 
I would like to look at what your grants are specifically asking for to
see how they would fit with our district direction document. I am sure
that we would have a technology need that would fit your grants
specifications.
 Dear Chris,
The Grants are very specific to one major criteria ... that they are for Web Applications that will help to reduce administrative costs. Now this is pretty broad and has been used to cover all the way for online courses and testing, to online forms to a district wide standardized district-school websites with emergency information and menus and calendar items that roll from the District downwards.
How the Grant is given, is by qualfying "what" level it needs to be written for ... to cover what percentage of the costs involved. You are the person determining that. Then when you tell us what that needs to be, we write the Grant and the rest is handled within a normal license.

 
 
Matt Lies has actually assumed the role of A.D. although on paper I am. I have forwarded this email to him. If he is interested he will let you know.



Thank you.



Darlene



Dear Darlene,



Thank you very much for your email response. I will be looking forward to hearing from him soon.



I presume you do something else at the same school besides the being the A.D. on paper?



Best,



Cora

 
 
Cora,



Please help me and explain exactly what it is you are wanting, and what is this for? What group is doing this? Why? Those kinds of things would help me out.



Thanks,



Mitch Wachs



Hi Mitch,



I am wanting to help your school with web applications. One of those applications is an online Athletic Scheduler, there are others.


The Organization that is promoting the Grant is eProfessional Association, a Non Profit Organization that specializes in bringing web based technology into organizations. We have a website at www.eProfessionalAssoc.org The organization that will be providing the services is Distributed Website Corporation through their www.rSchoolToday.com websites.



Hope this gives you enough of an idea, that I could schedule a demonstration and get you lots of recommendations from schools that are currently using this technology to cut administrative costs and time.



Best regards,



Cora



PS. The security is VERY good, and the ease of using is for NON technical people (like most of us).

 
 
I would not be the person to contact for items regarding the Middle School Activities Calendar -- that would be Ken Foster the Middle School AD.
I deal with the High School Calendar and the District Wide Calendar which encompasses all items.



Dear ________



Thanks very much for this information. Then I will contact Ken Foster for the Middle School.



What program are you using to handle High School and District Calendar?



Best,



Cora




Also remember to send Referral Letter to Ken Foster

 
 
Yes, as the athletic director I am in charge of the athletic schedules for our school. Could you give me some more information as to what your program can offer us? I would appreciate it.



If you would prefer coming in for a demonstration, I have some time next week that I could allow for you to come in. Just let me know what dates and times that you have available.



Dear _________



I've attached a file, which goes through the Athletic Schedule. The idea of the grant is to help reduce the cost to the point where you can benefit from using the program.



Would it be okay, to do a telephone demonstration of it as a next step?



Thanks!



Best regards,



Cora



PS. The security is VERY good, and the ease of using is for NON technical people (like most of us).

 
 
Hi Cora,


I am the athletic director at Bay Lane, so if you think this would be
specific to my building, I would love to talk. If you think it would be more beneficial at a district level, than our district athletic director
would be the person to chat with. His name is Scott Kugi (262-679-2300).


Take care,


Bob


Hi Bob,



Maybe I can start with you and after you evaluate our product think about making it District wise.



When would it be a good time to contact you?



Best,



Cora

 
 
Hi Cora,
Our headmaster her at Fox River Country Day, John Friborg, forwarded your email conversation to
our athletic department. Like he said we are too small to really get much use out of a program
like yours although since we are expecting a certain amount of growth over the next few years we
will keep you in mind. You asked if there was anything else that your grants could help us with,
and not knowing what these grants are set aside for I would say that our biggest need as an
athletic department is in equipment. So if there is anything that could help us there we would
love to hear more about it, but if not I can say that we are glad to have you on our radar screen
and if your service ever seems to be something that would fit for our school we will look you up.
Thank you so much for the offer,
Reid Charlston



Dear Reid,



Thanks very much for your email response. Yes, I'm sure equipment (and maybe a new gym) is always something that is needed by athletic departments. We could always provide a "Donation" button on your existing school website and it could say "Athletic Program Donations". Or, we could provide something on your website for Community Sponsors where the Sponsors get listed and have information and help by making donations to this.



Otherwise, we provide Grants for web technology, so we would not be able to assist you regarding the equipment you need. However, if we could save lots of administrative costs in the school, would they apply the savings towards your athletic equipment?



So, if this was even a possibility, you'd need to kick us back to someone in the administration side of things, so we could look at ways to maybe reduce the use of paper or to reduce staff time in some ways, etc.



Best,



Cora

 
 
Our administrators meet for the Northwest District and we co-ordinate a
common calendar for our schools. Thank you, Mr. Fox


Dear Mr. Fox,



Is the Northwest District using some particular "tool" to help speed up the "co-ordination" of the common calendar process?



We currently have a good number of Athletic Conferences that are doing exactly this with our scheduler application which also then provides each school with their own correct version.



Best regards,



Cora

 
 
Please remove me and the district from your list. If we ever evaluate the needs of the district to include an auto scheduler, I will keep your email on file and contact you.

Bradford G. Saron


Dear Bradford Saron,



Thank you very much for your email. I have noted your response and request.



Best,



Cora Andrews

 
 
Our schedules are currently posted on a web site:
School center.com

Thanks

Mary Jo

Athletic Secretary


Hi Mary Jo,



Great! Are you ready to see the "next" generation that takes this to a whole new level of ease and depth?



(The grant should make this more than affordable, and we can always work to bring over your existing data from School center.)



Best,



Cora

 
 
Is this something our school is doing all ready?? I am not aware of this.

Please explain, if you could.

Randy


Hi Randy,



No, your school is not using the rSchool.com " Athletics Scheduler.



It is definitely using antiquated technology even with the Schedule Star new online version!



That is why I provided that quick list, so that you'd have a strong reason to take 10 minutes to "see" an online demo over the telephone.



Best regards,



Cora

 
 
Mr. Bud Mayo
However; we do not have a VHSL program. Currently our field has been dedicate to Parks and Recreation for a Little League team. We do not have a gymnasium. Would you be interested in getting us a gym?

Beverly R. Wilson
Principal

In this case the query is signed by a principal and so she decides on the budget, therefore the change in the answer.
 Dear Beverly,


Thanks very much for your email response. Yes, I'm sure a gymnasium would be a great thing to get. I can hardly imagine a school without one.


We could always provide a "Donation" button on your existing school website and it could say "Athletic Program Donations". Or, we could provide something on your website for Community Sponsors where the Sponsors get listed and have information and help by making donations to this.


Otherwise, we provide Grants for web technology, so we would not be able to
assist you regarding the gymnasium you need. However, if we could save lots
of administrative costs in the school, would "you" be able to apply the
savings towards your gymnasium?


So, if this was even a possibility, just let me know and we could look at
ways to maybe reduce the use of paper or to reduce staff time in some ways, etc.


Best,


Cora

 
 
I am no longer at Palmetto Elementary School...




Dear Michael F. Rio,



Thanks for getting back to me.


Are you at present working for another school, and if so, would you be interested in a grant to help subsidize an Online Athletic Scheduler?



Best,



Cora Andrews

www.eProfessionalAssoc.org

www.rSchoolToday.com



ALSO, PLEASE REMEMBER TO SEND OUR INITIAL LETTER TO the new principal,in this case,at Palmetto Elementary School, since it appears that we did not contact anyone from that school.

 
 
Dear Barry Kamrath,

Is there any other area where our Grants can help?

Best,

Cora



You now have my attention. Talk to me about the $....


Dear Barry,



Thanks once again for getting back to me. We offer any or all of the following Web-based applications for schools that *all integrate
together in real time* for seamless scheduling, calendaring,
publishing, registration, and management.



1) School & District Web site Portals

2) Online Activity Scheduler (school and district calendaring included)

3) Online Facilities Scheduling

4) Community Ed. Online Class Registration



We gave out over $120,000 in Grants to schools last year and do really
want to help. If a school or conference does not have the budget, then the Grant will cover it 100%. We know that this will save a tremendous
amount of administrative work.



We work with someone from your school to determine which product best
fits the school needs, and you let us know what we need to issue the
grant for, and we'll issue the grant for that amount. Then the only
thing we ask, is that at the end of each year, we speak again and find
out what you need for a grant again, and how the savings in administrative costs are coming, etc. The only reason why we don't automatically issue 100% grants, is because we are trying to help many schools, and we don't have unlimited funds and don't receive subsidies from any donors or the government. These grants from eProfessional Assoc, are subsidized by Distributed Website Corporation.



I look forward to hearing back from you, and knowing which area we could help with our grants.



Best,



Cora

 
 
We have Schedule Nowmand and we're paid up through the next two years



Hi,



Please do not worry about price or cost, since we have Grants available.


The main thing will be to determine if there is enough "value" in upgrading from Schedule Nowmad (is this the correct spelling?).



Our online athletic scheduler also integrates with a full district-school calendar, a facility scheduler and a community education scheduler.



Might be interesting to take 15 minutes for a demo?



Best,

Cora

 
 
DYNACAL


We are currently using Dynacal services are are pretty happy with
their product.



Hi________,



That's great that you are already working with Dynacal! I'll bet you save hours if not days, using their online calendaring.


The number of schools that are not even at Dynacal's level of calendaring is staggering.



Please consider taking 15 minute to see perhaps a whole generation beyond Dynacal's solution. This would include the possibility of a fully integrated facility scheduling, district-school web calendaring, athletic-activity scheduling, and even community education scheduling. This combination is designed to really handle 99% of what happens relative to schools, their activities, and their facilities.



Best,

Cora

 
 


Good morning, Ms. Andrews. I am the facility scheduler for Mason City
Schools, but I'm not sure that I have what you want. I reserve facilities for athletic events - but our Athletic Dept uses a national program called "Schedule Star" to post athletic events on line. Our district calendar is posted on line - but unfortunately I am not connected to it so it may be outdated within a few minutes of when it is posted.



We have just purchased an internet program for the next year that we
have not implemented yet. It is School Dude and is internet based.



Does this answer any questions - if not, how may I help you?


Debbie



Hi Debbie,



I think the best thing to do, will be to speak with you and review how our Facility Scheduler, our School Wide Calendars, our Activity Scheduler (including athletics), and how our Community Ed (which also needs facility schedule coordination), all work in an integrated fashion.



Then, have you tell us when and who we should check back with, since you've already made a new purchase, and there are different programs being used from different publishers.



Best,

Cora

 
 
We are closing at the end of the year!



Hi Henry,



Thanks very much for this information. Will you be moving to another school?



If so, do not hesitate to contact me, since www.eProfessionalAssoc.org is providing Grants for School websites, for Spanish School Websites, for Athletic Scheduling Web Applications, and for Integrated School Web Portals with Web Applications.


Best,


Cora

 
 
We have schedulestartNOW. Also...it syncs with Dynacal...which is what our school uses as a school calendar.




Hi Doug,



Yes, it sounds like you've got two applications to accomplish what our single application can do. I'm sure you've got lots of time invested in working this all out, so you'll probably quickly recognize the value would could bring.



On the other hand, it is probably not a popular thing to look at something new when the old one isn't broken.



We'll, we are still happy to do a quick 15 minute demo, for your future consideration.



Best,

Cora

 
 
In the past we have tried to do things district wide for our high and Middle Schools. Is your software able to allow 3 or more schools to schedule on the same software independently and then while maintaining their independent schedules allow for a combined schedule for the district? Ed Zink is our Athletic Director at the High school, Joe Johnson and Dave Meckstroth is our MS coordinators. We presently use
Schedule Star and we are fairly pleased with it.

Denton


Hi Denton,



Yes, we are very familiar with Schedule Star, have many of the same valuable features and then, many more features that they are devoid of.



While we can certainly help to move your data from the Schedule Star system, we know that you probably have quite a number of hours invested in learning. This is where we'll help with our Grant to overcome an economic burden, to help you gain the additional benefits.



Please let me know if we should schedule a 15 minute demo for all three of you.




Best,

Cora

 
 
Cora-
I will say you are persistant!

Five of our eight county ADs use Schedule Star on the web. The other three will be using it next year.

Human nature being what it is, you will not be able to change the five who
have been using it for several years- they/we have two much time invested in
it. If the shoe were on the other foot, you would not want us dropping you going to another product.


If you have information that you can send me, I will be glad to take a look
but please understand that Schedule Star seems to be providing what we
need.

Thank you


Dear Bruce,



Yes, it is tough to change things when they appear to "not" be broken.
Even a Grant would make no difference if there is nobody shouting ...
"get it fixed".



Here is what I suggest you keep in mind... The whole reason that the 5 went
from Schedule Star to the web version, was because they personally gained
efficiencies. So, this was a major step forward.



There is something that Schedule Star fails to do. They fail to meet the
"mind set" of the average parent. You see, a parent wants to go to one
place, and be able to select just their child's activities, and then be able
to print out a calendar that has everything "they"
need to pay attention to.



This is the tip of the ice berg. Suddenly, rather than being something that
work for the convenience of Schedule Star and the AD's, now it starts to
become integral to the whole philosophy that the school will adopt (over
time at least), which is a fully integrated Internet, Intranet and Extranet.



Why? Because everyone in the system needs to reduce what it takes them to
be integral to the school community. This includes Community
Organizations, school administration, teachers, coaches, students, student
athletes, and the district administration.



online courses for home bound students

online testing to reduce paper consumption and to get instant grades online .... and on, and on....



You see, this is all a part of a complete picture designed to reduce costs AND increase the real reason for a school website and calendar ... the
community.



There are leading edge solutions and there are trailing edge solutions.



Best,



Cora

 
 
Yes.

From what I have seen of the scheduler, it is an on-line scheduler. I would not be interested in that. I would be interested in software that was LAN based with the capability to be updated by the administrator anywhere via the Internet. I am not a "lover" of Internet based programs.

I would be if speed was not an issue, but until it is not, that is where I stand.

Thanks,
 Hi Tom,


Yes, understand ... without decent bandwidth, it sure can be slow and then
the savings wrought by communicating over the internet is all lost.


I know that one could access a computer, via the internet and run programs on that "other" computer, but one would still be limited by the speed issue. Therefore,
the only other way would be to just transfer small files via the internet,
otherwise run a program mostly on a LAN.


There is a federal program, that if a school has a high enough percentage of
its student body that classify at some income level, will pay for the
schools internet acess. Do you know if your school is aware of this type of
program?


Best,


Cora

 
 
Yes. We are currently using Dynacal services are are pretty happy with their product.

Hi Jerry,


That's great that you are already working with Dynacal! I'll bet you save
hours if not days, using their online calendaring.

The number of schools that are not even at Dynacal's level of calendaring is
staggering.


Please consider taking 15 minute to see perhaps a whole generation beyond
Dynacal's solution. This would include the possibility of a fully integrated
facility scheduling, district-school web calendaring, athletic-activity
scheduling, and even community education scheduling. This combination is designed to really handle 99% of what happens relative to schools, their
activities, and their facilities.


Best,


Cora

 
 
The Peachtree MS School and District Calendar is a calendaring system is
called "WebEvent View" which the DeKalb County School purchased and is
currently being utilized by all Local School and a few Departments.
Since we currently own this product, I am uncertain as to how an evaluation of
the product could help.
Craig



Hi Craig,



Yes, you've definitely got a valid point.



Well, I guess I need to ask two questions in return...



1. Are any of the schools in the DeKalb County Schools participating in an athletic conference?



2. Are any of the DeKalb County Schools providing Community Education?



You see, the way we look at it, there is a big difference between scheduling "lots" of things and posting those schedules to calendars. When many people are involved, coordination between the use of facilities, and so forth ... then we term this a "scheduling" application rather than a calendaring application. We have both.



Do please let me know the answers to the two top questions, so I'll know if there really is "any" reason to proceed further.



Best regards,



Cora

 
 
We currently use Schedule Star in the league. It sounds like this would be a duplication of computer programs, is this the case?
Jeff Moore

NOTE: By duplicate of computer programs, he means that AS is very similar to Schedule Star so it would be redundant to buy it.




Jeff,



Yes, there is certainly a great deal that is similar between the best features of Schedule Star and Activities Scheduler.



One of the areas of prime difference, is that Activities Scheduler works very well with two other programs ... Community Education and Facility Scheduler. The Grant could apply to these other areas as well. So, if you know who should be contacted about using these other Web Applications, do please let me know.



Thanks



Best regards,



Cora

 
 
From what I have seen on the websites listed below, the program we are
currently using is much better.


Thank you for your time.


Chas DeWitt




Dear Chas DeWitt,



Thank you very much for getting back to me. From what's seen on the school websites displayed, you can basicaly view the front page and school information, wich depends largely on what the schools want to publish. NOW, most cost/time-saving features and advantages to the staff members and administrators are within the software's back-end, which include student eligibility and information and report, online game and official contracts, awards, maps to location of events, and many more.



Please let me know when would be a good time to show you all that, so that you can get a better understanding of what we can offer you, and decide wether you want to continue with what you are using, or move to ours.



Best,



Cora

 
 
Did our district approach you about this or where is this request coming
from?



Dear Sheila Pottorff,



Thank you very much for getting back to me. Your district did not approach us, because of our Grants, we approached your district to see how we could provide one to you.



Best,



Cora Andrews

 
 
How did you get my email from?


Dear John,



Thanks for getting back to me. Your email address was located on the school website and you seemed to be the most appropriate person to ask questions of.



Best,



Cora

 
 
From what I have seen on the websites listed below, the program we are currently using is much better.. Chas DeWitt



Dear Chas DeWitt,



Thank you very much for getting back to me.



What is the program that you are currently using?



There is a tremendous amount of "back end" things that are taken care of by the application which won't be apparent at first glance and I'd like to make sure you have the full advantage of them
if your current application does not do them.



Looking forward to your reply,



Cora

 
 
Q: Out of curiosity which scheduling program are you using? Is it online, real time?



A:Yes. It is esitetrak.



Hi George,



Yes, we know e-sitetrak, have many of the same valuable features and then, MANY more features that they are devoid of.



Please let me know if we should schedule a 15 minute demo for you.



Best,



Cora

 
 
Cora

I guess it would be myself. You know that almost everyone uses a product called schedule star. Would this be a product that is in competition with it? I would be willing to help out but need a little more info.

Thanks

Bob
 Dear Bob Dailey,



Thank you for getting back to me and for the information. Yes, I`m aware of Scheduler Star.



We are definitely in competition with their Online Product (not the old product).


There are lots of little differences, some people that are using our product would never (for instance) think of going to a separate website to
see their athletic schedules (at least parents want them all in one). However, the biggest difference is that our product integrates fully with Facility Scheduling and Community Ed ... which are all areas that need to coordinate everything from parking to building usage.



How would you suggest proceeding (to at least show you or some others that you recommend a demo)?



Have a great weekend!



Cora

 
 
Yes, I am very interested in your grant opportunities. We could use
assistance in working one on one with our students to make connections for
job shadow and internship opportunities...

as well as support to complete
their portfolios of learning for their required peer and community
interviews. We like to find tutors for our seniors to help get them
finished, and we always need support for our low- skilled students and
...those needing community resources for substance abuse and other areas of
counseling need. Anything in those areas that you have would be great for
me to discuss with you.




ANS: Thanks very much for your detailed answer.
Our Grants are for web based technology that can certainly help you to organize the activities you mentioned below, so to allow and encourage greater information sharing between the School, your programs and members of the Community that are participating.

Perhaps a telephone conversation to ascertain what information flows (along the areas you itemized), would be
wonderful to automate online?

Best,

Cora

 
 
In person and you need to schedule via my secretary.



Dear Charles Buchheim,



Thank you very much for getting back to me and for the informaton.



DWC is a Minnesota-based software company and our Product Specialist is located in Winona, that`s why we hold telephone conferences and virtual demonstration, where all you need is a computer with Internet access. Please let me know if this is possible and I will contact you Secretary, otherwise I will check when is our next roadshow and the states that will be covered.



Best,



Cora